Effective Date: June 1, 2025

The Gwen Does Stuff Project (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, share, and protect your personal information when you visit our website, interact with our services, donate, or engage with us in any way—online or offline.

By using our website (www.gwendoesstuff.com) or submitting personal information to us, you consent to the practices described in this policy.

1. Information We Collect

We may collect the following types of information from you:

a) Personal Information You Provide Voluntarily

  • Contact Information: Name, email address, phone number, mailing address
  • Donation Information: If you make a donation through our website, your payment will be processed securely through Clover, a third-party payment provider. We do not store or have access to your full credit card or bank account details. Information such as your name, donation amount, and contact information may be securely transmitted to us by Clover for donation tracking and receipting purposes.
  • Application Data: If you apply for a grant or volunteer opportunity, we may collect additional details such as a child’s medical needs, family background, or references
  • Newsletter Sign-Up Information: Name and email address
  • Event Registration Information: Name, contact details, and any relevant accessibility or preference data

b) Automatically Collected Information

When you use our website, we may collect certain data automatically through tools like Google Analytics or similar tracking technologies:

  • IP address
  • Browser type and device
  • Pages visited and actions taken on our site
  • Date and time of access
  • Referring website URLs

This data helps us improve website performance and user experience.

We do not store or have access to your full payment card details. We only receive necessary donor information (such as name, email, donation amount, and any contact preferences) as permitted by Clover for receipting and donor acknowledgment purposes.

Donations made through Clover are processed securely via Clover’s platform. For more information, please refer to Clover’s Privacy Policy

2. How We Use Your Information

We use your information to:

  • Process donations and send tax receipts
  • Respond to inquiries or support requests
  • Review and process grant or volunteer applications
  • Send newsletters, impact updates, and fundraising campaigns
  • Customize your website experience and improve our services
  • Ensure security and prevent fraudulent activity
  • Comply with legal obligations and protect our organization

3. How We Share Your Information

We do not sell or rent your personal information.

We may share your data in limited circumstances:

  • Third-Party Service Providers: Payment Processing via Clover: All financial donations made through our website are processed by Clover, a secure, PCI-compliant third-party payment platform. When you make a donation, you will be redirected to a Clover-hosted payment form (e.g., https://link.clover.com/urlshortener/gFsnjh). Any payment information you provide on Clover’s platform is subject to Clover’s own privacy policy and terms of service, which we encourage you to review before submitting your information.
  • Legal Requirements: If required by law, subpoena, or to protect our legal rights or public safety
  • Event Partners or Sponsors: If you opt in to be contacted by a sponsor or partner organization

All third parties with access to your information are contractually required to protect it and use it only for specified purposes.

4. Data Retention

We retain your personal data only as long as necessary:

  • Donation and transaction data: 7 years (IRS compliance)
  • Volunteer/grant applications: 3 years unless you request deletion
  • Newsletter sign-up info: Until you unsubscribe
  • Website analytics: Aggregated and anonymized after 26 months (Google default)

You may request deletion of your data at any time by contacting us.

5. Your Rights and Choices

You have the following rights regarding your personal information:

  • Access: Request a copy of the personal data we hold about you
  • Correction: Request corrections to your personal data
  • Deletion: Request deletion of your personal data (subject to legal or accounting retention requirements)
  • Opt-Out: Unsubscribe from marketing emails at any time via the unsubscribe link in our emails
  • Withdraw Consent: You may withdraw consent for any data use at any time, where applicable

To make any of these requests, email us at info@gwendoesstuff.com. We will respond within 30 days.

6. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience. Cookies help us:

  • Understand site traffic and usage
  • Improve site performance
  • Remember your preferences

You can manage cookie settings through your browser. Disabling cookies may affect certain site features.

7. Data Security

We take data security seriously. We implement industry-standard technical and organizational measures to protect your personal information from unauthorized access, loss, misuse, or alteration. These include:

  • SSL encryption for all web traffic
  • Secure third-party payment processors (PCI-compliant)
  • Restricted data access based on role
  • Routine audits of our data handling procedures

Despite our best efforts, no online platform can guarantee absolute security. You share information at your own risk.

8. Children’s Privacy

Our services are intended for parents, guardians, and supporters. We do not knowingly collect personal information from children under the age of 13 without parental consent. If you believe we may have inadvertently collected data from a child, please contact us immediately at info@gwendoesstuff.com.

9. Third-Party Links

Our website may include links to third-party websites (e.g., donation platforms, resources, or partner organizations). We are not responsible for the privacy practices or content of those external sites. Please review their privacy policies before sharing information.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in technology, law, or our operations. When we do, we will update the “Effective Date” at the top of this page and notify you via our website or email, where appropriate.

We encourage you to review this policy periodically.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us: info@gwendoesstuff.com

 

Donor Privacy Disclosure

Effective Date: June 1, 2025

At The Gwen Does Stuff Project, we are deeply grateful for every contribution we receive—and we are equally committed to respecting and protecting your personal privacy. This Donor Privacy Disclosure outlines how we collect, use, and protect donor information, both online and offline.

By making a donation or engaging with us as a supporter, you agree to the terms of this disclosure.

1. We Respect Your Information

When you donate to The Gwen Does Stuff Project, we may collect the following personal information:

  • Full name
  • Email address
  • Mailing address
  • Phone number (if provided)
  • Donation amount
  • Donation frequency (e.g., one-time or recurring)
  • Payment method details (processed securely via third-party vendors)

We only collect information necessary to process your donation, provide receipts, and keep you informed about the impact of your support.

2. How We Use Donor Information

Your information may be used to:

  • Process and acknowledge donations
  • Issue tax receipts
  • Contact you about the impact of your gift
  • Invite you to events, campaigns, or volunteer opportunities
  • Keep you informed about our work, if you’ve opted in

We do not sell, rent, trade, or share your personal donor information with any other organization for marketing or fundraising purposes.

 

3. Public Recognition

We may publicly recognize donors by name in our annual report or on our website (e.g., “Thank You” page). However:

  • You may choose to donate anonymously.
  • You may request not to be listed or to be listed without your donation amount.
  • We will honor all such requests in writing or through donation form selections.

To update your preferences, please contact us at info@gwendoesstuff.com.

4. Donation Security

We use secure, PCI-compliant third-party processors (e.g., Stripe, PayPal, or GiveButter) to handle all financial transactions. We never store your credit card or bank account details on our own servers.

All donor data transmitted through our website is encrypted using SSL (Secure Socket Layer) technology.

5. Email & Communication Preferences

Donors who provide an email address may receive periodic updates from us, including:

  • Donation receipts and confirmations
  • Impact stories and family updates
  • Invitations to events or campaigns
  • Annual summaries or reports

You can unsubscribe at any time by clicking the link at the bottom of any email or by contacting info@gwendoesstuff.com.

We will never add you to our newsletter without your consent.

6. Donor Rights

As a donor to The Gwen Does Stuff Project, you have the right to:

  • Review the personal information we have about you
  • Request that we correct or update your information
  • Opt out of future communications
  • Request anonymity in recognition or reporting
  • Receive accurate, timely receipts for your contributions
  • Know how your donation is being used

7. Children as Donors

We do not knowingly solicit or accept personal information or donations from anyone under the age of 13 without parental or legal guardian consent.

8. Questions or Concerns

If you have questions about this policy or wish to make changes to your donor record, please contact: info@gwendoesstuff.com

We are committed to honoring your trust. Thank you for helping us create outdoor adventures for medically fragile children and their families. Your support means the world.